Jobs/Careers

Reporting to the Assistant Director (AD), the Property Manager (PM) oversees the daily operations of assigned properties with a focus on developing and maintaining strong relationships with all stakeholders (including colleagues, tenants, vendors/contractors, and ownership), the repair and maintenance (R&M) of the buildings and grounds to keep them in good physical condition, and financial responsibility of the asset in collaboration with the Asset Manager (AM) and the Accounting team.

Tenant Management: Communicating property-related matters clearly, consistently, and timely; ensuring requests, including work orders, are addressed timely and in a manner that eliminates recurring problems; organizing and participating in tenant meetings and appreciation events; reviewing abstracted leases and updating tenant contact information, certificates of insurance, lease files; coordinating tenant move-ins and move-outs, handling outstanding AR with tenants; overseeing maintenance of tenant-owned equipment. Managing concierge system in Yardi for tenants.
Reporting: Preparing for and participating in weekly asset performance review meetings with Management and Partners; drafting periodic financial and operational reports.
Inspections: Surveying tenant space, vacancies, common areas, base building areas, and grounds to ensure high level of maintenance, including writing and submitting property inspection reports and work orders. Working in Elevate in Yardi to ensure inspections are completed and signed off by building engineer.
Building Engineering: Helping Engineer staff to identify and implement energy conservation measures and execute preventative maintenance programs for, and repairs of, all HVAC, electrical, plumbing, and life safety equipment and systems. Collaborating with Engineers staff to plan capital projects for upcoming years.
Procurement: Drafting and distributing RFP (request for proposal) documents for the competitive bidding of goods and services, coordinating interviews/meetings, fielding questions, saving/filing all related documents, analyzing proposals.
Vendor/Contractor Management: Conducting walk-through/inspections and meetings with vendors; ensuring vendor complies with contract terms, including building rules, and addresses deficiencies; enforcing safety protocols and risk management/insurance requirements; ensuring all vendors have up-to-date insurance on file and meet Jumbo Capital requirements; tracking the expiration date of all contracts within the assigned portfolio and renewing/bidding contracts as needed.
Project Management: In collaboration with Building Engineering, managing all aspects (administrative, technical, operational, etc.) of large R&M and capital expense projects. Creating PARs for individual projects and overseeing their completion. Entering and reviewing job cost projects along with calculating/submitting CM fees.
Accounting: Coding invoices in a timely manner, reviewing general ledger, making accruals, explaining variances to budget, collecting accounts receivable, calculating tenant CAM expense estimates, mid-year true, and year- end reconciliations, quarterly rent roll review.
Budgeting: Developing and drafting annual budgets for operating expense and capital projects and prepare for and participate in budget/business plan review meetings.
Reporting: Preparing for and participating in quarterly asset performance review meetings with Management and Partners; reviewing financial and operational reports.
SOPs, O&Ms: Drafting and updating standard operating procedures (SOPs) for the Property Management
Department and implementing them as appropriate; drafting operations and maintenance manual (O&M) for each property at acquisition.
Human Resources: Fostering a positive, collaborative work environment to build a cohesive team focused on achieving ownership objectives for each property.
Assist Asset Management and Acquisitions/Dispositions teams as necessary.
Perform all other duties and projects as assigned by the AD.